Forms
 
Public Art Projects

Fiscal Years 2003
July 1, 2002 - June 30, 2003

 

Northwest Regional Arts Council
Northwest Regional Development Commission
115 South Main
Warren, MN 56762

(218) 745-6733

www.nwrdc.org

mara@nwrdc.org

Instructions for Completing the Final Public Art Grant Application Form

1. Before filling out this form, read the Public Art Project guidelines for completing the Artist Selection Form, the Final Application Form, and the Final Report Form.  They are located at the end of this page.

2. The information requested in this form is needed for the Arts Council to adequately review your request for grant funds. Please answer, as completely as possible, all questions.  The applicant is responsible for the quality and scope of responses.

Suggestion for working with on-line application:  Print out all the application pages first.  Fill in the entire application with pencil as a draft.  When satisfied, type your final information into the form and print.  Make sure you send the completed form and all attachments to our office by the deadline date.  (You will not be able to save your information into the form for future use.)  

3. If space on the application form is inadequate, attach additional sheet(s), do not attempt to make the boxes larger than they appear on the form .

4. Send in the mail to our office one original of each required form.  

5. E-mail your grant questions to mara@nwrdc.org or call Mara Wittman at 218-745-6733.  

Public Art Project Final Application Form

Public Art Artist Selection Form

Public Art Final Report Form (to be completed 60 days after your ending date.) 

Public Art Project Guidelines

Public Art Program • • •

Congratulations, you have completed the application for the public art program and are now in the process of filling out the final application. To complete the final application you need to have selected the artist that will be completing your public art piece; and work with the artist to create a model of the piece and answer the questions on the application.

Remember that the first goal of the Public Art Program is to encourage communities to bring permanent artwork to their public places in order to increase the appreciation of Fine Artwork. The second goal, is to provide local artists with substantial projects for their growth as artists, so please try and use local artists during your project. These are substantial grants of $5,000.00 per community so plan your projects wisely.

Eligibility and requirements • • •

Please keep in mind the eligibility criteria you met to be eligible for funding.

Application Guidelines • • •

Please refer to your cover letter for the suggested date for receipt of this Final Application. This date is negotiable.

Applications submitted by electronic transmission (i.e. FAX) will not be accepted.

The Regional Arts Council will review the final application at their next scheduled meeting following the receipt of your final application. The Northwest Regional Development Commission Board of Directors will approve the final contracts after the Arts Council has approved your model and final application.

Final Application Procedure • • •

A final application must include the following for consideration for funding:

  1. Final Application Form: The applicant must submit a complete application providing all requested information. Incomplete applications are not eligible for review.
  2. Documentation of Tax-Exempt Status: All applicants (except governmental units and schools) must submit one copy of the applicant’s or fiscal agent’s 501(c)(3) tax-exemption letter from the Internal Revenue Service. If the tax-exempt letter is currently on file with the NWRDC, that should be indicated.
  3. Fiscal Agent Contract (If Applicable): If a fiscal agent is being used, one copy of the contract between the fiscal agent and the applicant must also be submitted, specifying the responsibilities of each party.
  4. Artist Information: Completed Artist Selection Form if not already submitted which included your artist's resume, up to ten photographs or 2" by 2" slides of previous related work. See application question #2.
  5. Scale Model and Drawings Presentation: Bring to the Arts Council meeting, for your presentation, the artist's model of the proposed artwork. Presentations should be made by both a representative of your committee and your chosen artist. Artists who are from a great distance away, have chosen in the past to video tape their presentation. The Council then watches the video and asks questions of the artist by telephone. This is acceptable but please let our office know so that the appropriate equipment is available for your presentation.

Review • • •

Although funding was designated for your project during the first application process the Council can still decide to not fund the model and/or artist you have selected. In the case, that they do not feel that the merit and artistic quality of the project are at the appropriate level for this large of a grant award, they will ask your committee to do one of the following:

  • Select a new artist who will then complete a new project model.
  • Have your selected artist redo their model and/or project concept.
  • Ask your committee to re-examine their proposed budget when the majority of the funds are going to non-art or artist related materials.

These three major revisions will require an additional review by the Council.

The Regional Arts Council will only make these suggestions in cases where the artistic quality and merit of the work are in question. Small details that must be changed will be addressed in the contract only and will not require an additional review by the full Council. Your committee will need to make these changes prior to the release of funds. will review the application and make a funding recommendation to the Northwest Regional Development Commission.

Compliance Requirements • • •

The grant recipient must:

  • Expend the granted funds only for the project as described in the grant application.
  • Be responsible for completing the project and proper management of grant funds. This includes showing evidence of the income and expenditure amounts of all funds.
  • Maintain records showing evidence of grant and matching funds.
  • Submit a final report on the form provided within 60 days of completion of the project.
  • Not limit access to the project on the basis on national origin, religion, age, or sexual orientation.
  • Include the following credit line in all advertising, news releases, printed programs, and promotional materials:

"This activity is made possible in part by a grant provided by the Northwest Regional Development Commission with funds provided by the Minnesota State Arts Board through an appropriation by the Minnesota State Legislature."